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Abbreviations and Shortcuts

Special Characters

? or *  A '?' in a taxa name, or other field, will match any character on a search Query and a 'star' or 'asterisk' ('*') character matches any string of characters. 
In the 'Data Entry: New Record', 'Site' field a '?' followed by a four-figure grid reference will list all Sites within that 10km grid square when 'Enter' is pressed. 
~ Type a '~' character before the species name to bypass your Defaults and search the whole 'My Taxa' Checklist in the 'Data Entry', 'Taxon' field. 
! '!' Before another character or some text in the 'Quantity' field can be used to enter comments into a locked 'Comments' field. After the quantity value type a '!' followed by the text that you want to appear in the 'Comments' field. This text will be inserted before any text already in the locked 'Comments' field, which reverts to its original value for the next record. 
There are some pre-defined abbreviations !v = Voucher retained, !p = Photograph taken, !e = Quantity estimated, !n = No quantity recorded, !g = Genitalia examined, !d = Confirmed by dissection, !y = First record of the year. The '!' character can also be used to enter a comment into a new Site generated from the 'Data Entry' form shortcut using the '@' character. 
@ The 'at' or 'whirlpool' character can be used in the 'Data Entry: New Record' 'Site' field to cause a new Site entry to be created directly in the Site table using a Site name separated from its Grid Reference by the @ character and, optionally, a comment separated by a '!' character (sitename@Gridref!comment) click here
: The 'colon' character can be used in the 'Data Entry: New Record' 'Quantity' field as a separator between the number of individuals of each sex (e.g. 2m:3f to signify two males and three females), this will generate a record for two males and another for three females with identical values in the other fields. 
This character is also the separator between the hours and minutes in the Start and End time fields of the 'Data Entry: New Event' form. 
= An 'equals' sign before a Taxon name signified that it is a Synonym (replaced by a later Scientific Name). 
- A 'hyphen' or 'minus' ('-') character is used to separate the first and last date where the record spans a range of dates (e.g. 01/04/1999-02/04/1999 for First to Second of April 1999). If you are importing records from a text file into MapMate (or the 'Recorder' programs) a '-' can only be used between two dates and cannot be used to separate days, months and years. If you are entering records from the 'Data Entry' form you can use the word "to" between the first and second date instead of '-' (click here).

Special keys and keystrokes

F1 Opens the Context-sensitive Help screen most appropriate to the part of MapMate that you are using. 
F2 In the 'Data Entry' form, lists the available entries for the current field.
F3 In the 'Data Entry' form, runs the 'View this entry' menu item for the current field 
F4 -
F5 In the 'Data Entry' form, runs the 'Query' >'Records for All valid fields...' 
F6 In the 'Data Entry' form, runs the 'Query' >'Sites for All valid fields...' 
F7 In the 'Data Entry' form, runs the 'Query' >'Taxa for All valid fields...' 
F8 In the 'Data Entry' form, runs the 'Query' >'Events for All valid fields...' 
F9 In the 'Data Entry' form, runs the 'Query' >'Records Custom Query...'
Esc The 'Escape' key can be used to cancel the display of listings, e.g. in response to the 'F2' key and to close Query Report screens. 
When you are using the 'Data Entry' form to extract records if you have pressed 'Enter' or set some text in the 'Comment' field pressing the Escape ('Esc') key in this field will reset it to the 'do not include in Query selection' state.
Ctrl + A In the MapMate Main Screen the standard Windows clipboard 'Select All' shortcut
Ctrl + B In the 'Data Entry' form, Browse the full details of the available entries in a table 
Ctrl + C Ctrl + V Ctrl + X The standard Windows clipboard Copy, Paste and Cut commands work within most fields of MapMate but not usually with other programs, see the section on the Clipboard. In all text entry fields you can right-click on the field to get an 'Edit menu' from which you can select the Copy and Paste commands as an alternative to using these keystrokes. (To copy results from a Query report to the clipboard for use outside MapMate use the 'Select' and 'Copy' buttons on the results form. To copy a Map use the 'Edit' > 'Copy Map (to clipboard)' menu and select 'Paste special' and 'Picture (Enhanced Metafile)' in the other program).
Ctrl + D In the 'Data Entry' form; open the 'Records'> 'Preferences' > 'Defaults' form. In the MapMate Main Screen 'Show Feature Detail'
Ctrl + E In the MapMate Main Screen opens the 'Data Entry' form
Ctrl + F In the 'Data Entry' form; 'Get Favourite Defaults' reset Defaults (Restrictions) to your pre-set Favourite settings that have been saved previously. In the MapMate Main Screen shows 'Feature List'
Ctrl + G In the 'Data Entry' form; 'Get Common Settings' to enter standard values in the 'Data Entry' fields
Ctrl + K In the 'Data Entry' form; Clear (Klear?) all fields
Ctrl + L In the 'Data Entry' form; Lock entered fields for reuse with subsequent records
Ctrl + M In Mapping with polygons selects 'View > Map'.
Ctrl + N In the 'Data Entry' form; 'Add New' to add a new Site, Recorder, Event etc.
Ctrl + Q From the MapMate Main screen Quits MapMate or from a Data Entry form closes that form.
Ctrl + R 'Remember this' when you select an item from a Match List for Training 
Ctrl + S In the 'Data Entry' form; Save the current record (alternative to using the 'Save' button). In the MapMate Main Screen opens 'Species Checklist' and when used with polygons on Maps selects 'View > Current Selection'. 
Ctrl + T From the MapMate Main screen opens the Taxa Library Viewer ('View' > 'Species Checklist') to review your selected Taxa or the MapMate Taxa Library
Ctrl + U In the 'Data Entry' form; Unlocks all locked fields

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